Step 1: Access SDMS Login Portal

Navigate to udiseplus.gov.in and click on SDMS Login. Enter your 11-digit UDISE code, username, and password. If you have forgotten credentials, contact your Block Resource Coordinator (BRC) immediately as password reset takes 2-3 working days.

Once logged in, verify that the academic year shows 2026-27 in the top right corner. If it shows the previous year, you are in view-only mode and cannot enter data.

Step 2: Complete Student Progression First

Before entering any new students, you must promote existing students from 2025-26 to their next class. Go to Student Management → Student Progression.

The system will display last year’s enrolled students class-wise. For each student, select the appropriate action:

• Promoted: Student moves to next class (e.g., Class 5 → Class 6)
• Detained: Student repeats the same class (use only if detention policy applies)
• Left with TC: Student transferred to another school. Enter TC number and date.
• Dropout: Use ONLY if student stopped attending without TC. Requires detailed reason.
• Passed Out: For Class 10 and Class 12 students who completed schooling

Save progression data after each class. The system will ask for confirmation before finalizing. This step prevents duplicate counting when you add new admissions.

Step 3: Enter New Admissions for 2026-27

After progression is complete, navigate to Student Management → New Admission. Click Add New Student.

Fill mandatory fields carefully:

• Student Name: As per birth certificate or Aadhaar
• Date of Birth: Use DD/MM/YYYY format. Verify against documents.
• Gender: Male/Female/Transgender options available
• Admission Number: Your school’s internal admission register number
• Admission Date: Actual date student joined (not April 1 for all)
• Class and Section: Current enrollment class for 2026-27
• Category: SC/ST/OBC/General/EWS (as per caste certificate)
• Aadhaar Number: 12-digit number. Mark checkbox if not available.
• Mother’s Name: Full name as per school records
• Contact Number: Active mobile number for SMS alerts

Optional but important fields include father’s name, guardian details, previous school information, and whether the student is a first-generation learner.

Step 4: Link APAAR ID for Each Student

The APAAR ID (Automated Permanent Academic Account Registry) is now mandatory for the UDISE+ student data entry 2026-27 cycle. This unique ID follows students throughout their academic journey under NEP 2020.

After entering basic student details, scroll to the APAAR ID Section:

• If student already has APAAR ID: Enter the 12-digit ID and click Verify
• If new student: Click Generate New APAAR ID
• Parent consent: Digital consent is required. Generate consent form and obtain signature.
• Link with Aadhaar: APAAR ID will be linked to Aadhaar for verification

APAAR ID enables Academic Bank of Credits (ABC) integration and seamless transfer of student records between schools and higher education institutions.

Step 5: Enter CWSN and Special Category Details

For Children With Special Needs (CWSN), mark the checkbox during student entry. Select disability category from dropdown:

• Visual Impairment (Blind/Low Vision)
• Hearing Impairment (Deaf/Hard of Hearing)
• Locomotor Disability
• Intellectual Disability
• Multiple Disabilities
• Autism Spectrum Disorder
• Specific Learning Disability
• Speech and Language Disability

Indicate severity level (mild/moderate/severe) and whether child has a disability certificate. CWSN data is critical for resource allocation and assistive device distribution under Samagra Shiksha.

Other special categories to mark where applicable: Orphan, Migrant Child, Child in Conflict Area, Street Child.

Step 6: Verify, Certify, and Freeze Data

After entering all students:

1. Run Data Validation Report to identify errors and missing fields
2. Correct all flagged errors. Common issues: duplicate Aadhaar, invalid DOB, missing APAAR ID
3. Cross-check total enrollment against your admission register
4. Click Certify Data. This confirms accuracy and completeness.
5. Submit for Principal/Headmaster approval
6. Once approved, click Freeze Data before September 30, 2026

After freezing, you can only add mid-year admissions through a separate module. Corrections to frozen data require formal approval from District Education Officer.

Mid-Year Admissions After Freeze Date

If a student joins after September 30, 2026, use the Mid-Year Admission module. This keeps post-freeze admissions separate from baseline data.

Navigate to Student Management → Mid-Year Admission. Enter all student details including actual admission date. These students will appear in supplementary reports and will be included in the next year’s baseline enrollment.

For transfer students, verify TC details from previous school. Contact the previous school’s UDISE coordinator to confirm the student was marked as ‘Left with TC’ to avoid double counting.

Correcting Errors After Certification

If you discover errors after data certification but before freeze, click Unlock for Correction in the SDMS portal. Make changes and re-certify.

After freeze date, corrections require formal approval. Submit a correction request through Request for Change module with supporting documents. BEO/DEO will review and approve within 5-7 working days.

Common approved corrections: name spelling, date of birth (with proof), category (with certificate), APAAR ID linking errors.

Students Without Aadhaar or APAAR ID

If a student does not have Aadhaar, mark the checkbox ‘Aadhaar Not Available’ and provide reason (not enrolled, pending, etc.). You can still proceed with entry.

For APAAR ID, if parent consent is pending, select ‘Consent Pending’ status. However, you must obtain consent and generate APAAR ID before data freeze to meet NEP 2020 compliance requirements.

For refugee children or foreign nationals, special provisions exist. Contact your district UDISE nodal officer for alternative identification procedures.